How to Prepare a Property for a Field Inspection

Why Preparation Matters

Most delayed inspections are not caused by the damage itself — they are caused by access. A locked attic hatch, a blocked electrical panel, or an unavailable point of contact can turn a one-hour visit into a return trip, which pushes back the report and the file behind it.

Before the Inspector Arrives

A short walkthrough the day before usually covers everything that matters.

• Unlock gates, attic access, crawl spaces, mechanical rooms, and outbuildings
• Clear access to the electrical panel, water heater, and HVAC equipment
• Move stored items away from damaged walls, ceilings, and floors
• Secure pets away from interior and exterior inspection areas
• Have a person familiar with the reported loss available on site or by phone
• Gather prior repair invoices, receipts, and any earlier photographs

For Commercial and Multifamily Properties

Commercial sites add a coordination layer. Roof hatch keys, tenant notifications, badge access, and a site contact who can open individual units all belong on the pre-inspection list. For apartment communities, a unit list with building and elevation labels lets photographs be organized correctly the first time.

What Happens During the Visit

A field inspection documents observed conditions: overview and close-up photographs, measurements, roofing material and condition where accessible, and written observations. The inspector documents what is present — decisions about coverage or repair scope are made by the client or carrier that ordered the assignment.